Essential Duties and Responsibilities

1.         Processes all expense reports received from attorneys and staff.  Ensures that all reimbursements are in accordance with the firm’s policies. Requests additional information as needed.

2.         Enters fully-reviewed expense reports into the Accounting system. Posts expense report vouchers after reimbursements are made in partners draws and employee payrolls.

3.         Works with attorneys, paralegals and staff to ensure that all expenses are approved appropriately and supported with sufficient documentation.

4.         Responds to inquiries from attorneys and staff regarding status of expense reports and explanations of adjustments.

5.         Assist other Accounts Payable staff with processing and keying vendor invoices, processing check runs, and filing vendor payment backup documentation when needed.

6.         Assists others within the department (accounts receivable, billing and collections) when needed.

7.       In addition to the above, assists with special projects and other duties as assigned.

Knowledge, Skills and Abilities

Education and/or Experience

High school diploma or equivalent required, bachelor’s degree preferred. 

Two years prior experience preferred.

Knowledge and or experience in legal industry a plus.

Technical Skills

Knowledge of Microsoft Excel and Word required. 

Experience with Outlook, and Microsoft products required, experience with Elite 3E a plus.

Typing speed of 40 wpm and ability to do data entry for extensive periods of time.

Ability to file alphabetically and numerically.

Additional Abilities

Excellent verbal and written communication skills, ability to effectively present or convey information and follow complex instructions.

Ability to multi-task and prioritize assignments in order to meet deadlines.

Takes initiative to identify opportunities for improvements to own work.

Ability to produce high quality work that is both accurate and neat.

Supports firm policies and procedures in all areas.

Ability to adapt to new systems, processes and procedures.

Ability to respond promptly and consistently to requests from attorneys, clients, vendors and staff.

Excellent organizational, tracking and follow-up skills.

Identifies problems or deviations from standard practices and effectively brings to the attention of supervisors for resolution.

Ability to use discretion and diplomacy in giving out information.

Ability to effectively interface with attorneys, staff, clients and vendors.

Maintains a positive, courteous and professional demeanor.

Ability to operate office equipment including computers, photocopy and scanning machines and fax equipment.

Work Environment and Physical Requirements

Physical requirements include:

Ability to sit, stand, stoop and reach for up to eight or more hours per day.

Repetitive motions:  substantial movements (motions) of the wrists, hands and/or fingers.

Infrequent lifting/moving of files or boxes weighing up to 45 lbs.

Occasionally required to bend, crouch or kneel.