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Position(s) I am Applying for

Billing Coordinator

Cox, Castle & Nicholson LLP was founded in Los Angeles in 1968, with the goal of providing superior and comprehensive legal services to businesses, institutions, and individuals in all aspects of the real estate, finance, and construction industries. Cox, Castle & Nicholson LLP is now one of the largest full-service law firms specializing in real estate in the United States and has over 130 transactional and litigation attorneys in our Los Angeles, Orange County, and San Francisco offices.

We currently have a great opportunity for a Billing Coordinator based in our Los Angeles office. The Billing Coordinator will be responsible for performing all functions related to processing and distributing the firm’s client invoices.  This includes generating and editing proformas, entering and modifying time and cost entries, sending invoices to clients, and assisting with month-end closing tasks. This position requires the ability to work effectively within a team structure, possess great communication skills, and have the ability to shift gears at a moment’s notice.

About You

  • Self-starter: You anticipate what is needed, take initiative and make things happen.  
  • Systematic: You prioritize.  You put first things first and are methodical in executing an ever-changing to-do list.
  • Professional: You focus on the client and excel at following through.
  • Organized: You pay attention to the details.
  • Adaptable: You find roles with flexible parameters energizing.  You are able to work independently and part of a team.
  • Curious: You invigorate others with your smarts, curiosity and sensitivity to context.

What You'll Do

  • Process client invoices and ensure that invoices are in compliance with billing policies and procedures.
  • Generate and distribute month-end and on-demand proformas.
  • Document and update all billing procedures including electronic billing process for each client.
  • Assist with month-end closing process which includes running reports, verifying that all time entries and cost entries have been entered and uploaded, finalizing all batches and running final audit reports.
  • Provide assistance to attorneys, secretaries and clients including answering billing questions, running AR and unbilled reports, providing invoice copies, and providing detailed or summarized information regarding time and cost entries.
  • Monitor missing time and proactively follow up to ensure timely time entry.
  • Assist others within the department (accounts payable, accounts receivable and collections) when needed.
  • In addition to the above, assist with special projects and other duties as assigned.

Requirements

  • Bachelor’s Degree in Accounting or Finance preferred 
  • Minimum of 2-4 years of billing experience
  • Must be proficient in Outlook, Excel and Word
  • Excellent oral and written communication skills
  • Previous legal billing experience is preferred

Compensation

  • Salary to be based upon experience and education; we're targeting between $60,000-$75,000 annual
  • We offer comprehensive benefits including medical, dental, and vision as well as 401(k) and generous vacation time.

Cox, Castle, & Nicolson is an Equal Opportunity Employer. Cox, Castle, & Nicolson provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

 

Cox, Castle, & Nicolson will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO). Privacy Policy (coxcastle.com)