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Position(s) I am Applying for

Senior Billing Coordinator

We currently have a great opportunity for a Senior Billing Coordinator based in our Los Angeles office. The Senior Billing Coordinator will be responsible for performing all functions related to processing and distributing the firm’s client invoices.  This includes handling complex billing processing and requests, training billing staff on standard procedures, updating timekeeper and rate information in e-billing systems, assisting with month-end closing tasks, and a wide variety of other duties as assigned or as necessary.

Cox, Castle & Nicholson LLP was founded in Los Angeles in 1968, with the goal of providing superior and comprehensive legal services to businesses, institutions, and individuals in all aspects of the real estate, finance, and construction industries. Cox, Castle & Nicholson LLP is now one of the largest full-service law firms specializing in real estate in the United States and has over 130 transactional and litigation attorneys in our Los Angeles, Orange County, and San Francisco offices.

About You

  • Self-starter: You anticipate what is needed, take initiative, and make things happen.  
  • Systematic: You prioritize.  You put first things first and are methodical in executing an ever-changing to-do list.
  • Professional: You maintain a positive, courteous, and professional demeanor.
  • Organized: You pay attention to the details and produce high quality work that is both accurate and succinct.
  • Adaptable: You can adapt to new systems, processes, and procedures. You are able to work collaboratively to consistently achieve department goals and objectives.
  • Curious: You take initiative to identify opportunities for improvements to own or department work processes.

What You’ll Do

  • Process client invoices and ensure that invoices are in compliance with billing policies and procedures.
  • Generate and distribute month-end and on-demand proformas.
  • Support Billing Supervisor as coordinator of all e-billing matters and systems.
  • Train new staff on billing procedures and processes. 
  • Monitor missing time and proactively follow up to ensure timely time entry.
  • Monitor and maintain special billing rates and arrangements to ensure that client invoices are processed according to partner and client requirements.
  • In addition to the above, assist with special projects and other duties as assigned.

Requirements

  • Bachelor’s Degree in Finance, Accounting, or related field preferred
  • Four to six years prior billing experience in a professional services firm preferred
  • Knowledge and experience in legal industry, including experience with major e-billing systems such as eBillingHub, Legal Tracker, and CounselLink a plus
  • Must be proficient in Outlook, Excel and Word
  • Excellent oral and written communication skills

Compensation

  • Salary is based upon experience and education; we're targeting between $70,000-$90,000 annual
  • We offer comprehensive benefits including medical, dental, and vision as well as 401(k) and generous vacation time.

Cox, Castle, & Nicolson is an Equal Opportunity Employer. Cox, Castle, & Nicolson provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Cox, Castle, & Nicolson will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO). Privacy Policy (coxcastle.com)