We currently have a great opportunity for a Word Processing Operator for our Los Angeles office. The Word Processing Operator will be responsible for preparing documents and correspondence from verbal or written instructions, dictation, shorthand notes, rough drafts or other materials.  This role requires knowledge of legal terminology and document formats such as leases, briefs, pleadings, complaints, motions, contracts, and agreements. This position requires the ability to work effectively within a team structure, possess great communication skills, and have the ability to shift gears at a moment’s notice.

Cox, Castle & Nicholson LLP was founded in Los Angeles in 1968, with the goal of providing superior and comprehensive legal services to businesses, institutions, and individuals in all aspects of the real estate, finance, and construction industries. Cox, Castle & Nicholson LLP is now one of the largest full-service law firms specializing in real estate in the United States and has over 140 transactional and litigation attorneys in our Los Angeles, Orange County, and San Francisco offices.

About You

• Self-starter: You anticipate what is needed, take initiative, and make things happen.  
• Systematic: You prioritize.  You put first things first and are methodical in executing an ever-changing to-do list.

• Professional: You focus on the client and excel at following through.
• Organized: You pay attention to the details.
• Adaptable: You are able to work independently and part of a team.
• Curious: You invigorate others with your smarts, curiosity and sensitivity to context.

What You’ll Do

• Perform a wide variety of typing assignments including cleaning, reformatting and detailing documents to Firm's standards
• Proofread and correct material for correct grammar, spelling, punctuation, format, syntax and content
• Take help desk calls from staff and attorneys
• Prepare contact and distribution lists, prepare labels and envelopes for large distribution and mailings
• Transcription of legal dictation and timesheets
• Send documents out via messenger, FedEx or overnight courier
• Assist with special projects and other duties as assigned

Requirements

• High school diploma
• Minimum of 3 years of legal word processing experience
• Knowledge of Styles and document conversion processes required
• Familiarity with dictaphones and other transcribing equipment and software
• Must be proficient in Word, Outlook, and Excel
• Typing speed of 70 WPM
• Shift: 9 am to 5 pm
• Flexibility to work overtime as needed

Compensation

• Salary is based upon experience and education; we're targeting between $70,000-$80,000 annual
• We offer comprehensive benefits including medical, dental, and vision as well as 401(k) and generous vacation time.

Cox, Castle, & Nicolson is an Equal Opportunity Employer. Cox, Castle, & Nicolson provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Cox, Castle, & Nicolson will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO). Privacy Policy (coxcastle.com)